Regulation 9 Disclosure of information to 13[individuals seeking to enrol] at the time of enrolment

At the time of enrolment, the enrolling agency shall inform the individual undergoing enrolment of the following details:

(a) the manner in which the information shall be used;

(b) the nature of recipients with whom the information is intended to be shared during authentication;15[***]

(c) the existence of a right to access information, the procedure for making requests for such access, and details of the person or department in-charge to whom such requests can be made. The above details shall be communicated to individuals seeking to enrol through the enrolment form, in a format provided in Schedule I ; [(d) in case of an individual who has not attained the age of majority that is eighteen years, enrolling agency shall make disclosure of information in accordance with Regulation 9(a),

(b) and (c) to parent/guardian of such minor; and

(e) in case a person is incapacitated, enrolling agency shall make disclosure of information in accordance with Regulation 9(a),

(b) and (c) to the Legal Guardian appointed by Court or under any other law for the incapacitated person.] [10. Submission and verification of information. —

(1) An individual who seeks to enrol shall be required to submit an application in the form set out in Schedule I and shall—

(a) present at the enrolment centre, in original, for verification and scanning, one or more documents evidencing proof of identity and proof of address and, where applicable, proof of date of birth or proof of relationship or both, as the case may be; or

(b) give his consent for electronically obtaining the information evidencing the proofs referred to in clause (a) from the databases of the authorities dealing with the preparation or maintenance of such information:

Provided that such presentation or electronic obtaining of information shall be subject to the software provided or authorised by the Authority for carrying out the process of enrolment supporting the same.

(2) A list of documents that may be presented to evidence the proofs referred to in sub-regulation (1) is in Schedule II.

(3) Collection of documents evidencing proof of identity and proof of address of an individual shall not be necessary where—

(a) an enrolment or update of biometric information or demographic information has been carried out by the Registrar General of India; or

(b) electronic information evidencing the said proofs is available from the databases prepared or maintained by the authorities dealing with the preparation or maintenance of such information.

(4) Verification of the information collected as part of the process of enrolment shall be done on the basis of documents specified in Schedule III or electronic information evidencing the proofs referred to in clause (a) of sub-regulation (1):

Provided that assistance of any Ministry, Department or agency of the Central Government or a State Government may be taken for the purpose of such verification.] [11. Collection of information at enrolment centres. —

(1) The operator shall capture—

(a) the demographic information as submitted by the individual seeking to enrol in the application form set out in Schedule I; and

(b) the biometric information using only such software as is provided or approved by the Authority.

(2) Upon presentation of one or more documents evidencing the proofs referred to in clause (a) of sub- regulation (1) of regulation 10, the operator shall—

(a) make a copy in electronic form of every such document;

(b) give the individual seeking to enrol an opportunity to check the accuracy of the information captured under sub-regulation (1) and the copy referred to in clause (a) and shall, after such checking, upload such information and copy to the CIDR;

(c) not make or store a copy of any such document in physical or electronic form, save in accordance with—

(i) clause (b); or

(ii) the provisions contained in any other regulations made under the Act or any policy, procedure, guideline, order, process, standard, specification or other document issued by the Authority;

(d) return such documents; and

(e) provide the individual seeking to enrol an acknowledgement containing the EID and other enrolment details.

(3) The procedures, processes, standards and guidelines to be followed during the enrolment process, and the forms, templates and checklists to be used for carrying out the same, shall be such as the authority may specify in this behalf.